Spring Show Agreement


NOTE: Our show runs differently from most, so please read the entire application closely. Also, some things have changed from previous years. Please look for the * and note the changes. If you have any questions contact us at springshow@cmaguild.org

Show Dates: April 22, 23 & 24, 2016
Show Hours: Friday, 10:00 a.m. to 7:00 p.m.
Saturday, 10:00 a.m. to 6:00 p.m.
Sunday, 10:00 a.m. to 5:00 p.m.

Location: Oregon Convention Center, Hall A, Portland, Oregon

Set Up: Thursday, April 21 – 10:00 a.m. to 8:00 p.m. (load-in time slots will be assigned)

Break Down: Sunday, April 24 – 5:00 p.m. to 10:00 p.m.

* Application and Payment Deadlines: All applications must by postmarked by January 30, 2016. Applications received with a postmark after January 30th will be put on a waiting list and confirmed on a first come first serve basis as booths become available.

* Please note that booth fees and 3 photographs of your work MUST accompany your application. If your application package is not complete, you will be put on the waiting list until all application items are received. No Exceptions! It is up to you to make sure you get your entire application package to the steering committee on time. Only those artists whose applications are received by January 30th will have their names included on the postcard.

Remember that you must be a CMAG member to participate in this show. Your application will not be accepted until your membership for the 2015-16 year is paid in full. Membership fees go to a separate bank account so if you are including your membership application fee, please write a separate check.

Refund Policy: If an artist cannot participate and drops out of the show, they must notify the steering committee in writing (email is OK) and a refund will be issued according to the following dates. The steering committee reserves the right to review and refund all or portions of the booth fee if extenuating circumstances have occurred.

* Refund Deadlines: 100% refund if cancellations is received before January 30th, 2016, 50% refund if cancellations is received between January 31st and March 1st, 2016. No refunds after March 1, 2016.

 

Show Guidelines

For 26 years CMAG’s Spring Show has been our guild’s primary venue for outreach and education about the metal arts to the general public. All CMAG members who are current on their dues and whose work meets the show criteria will be accepted into the show. If you are participating for the first or second time, you will be contacted by our criteria committee for a review to make sure the work you will be selling complies with the following criteria.

Criteria: Display requirements are set by the CMAG Criteria Committee, and approved by both the Jewelry and Metal Arts Show Steering Committee and the CMAG Executive Board. Any exhibitor violating the display requirements will be asked to remove the items in question. Failure to comply with this request may result in the exhibitor forfeiting the privilege of participating in future shows and/or being asked to leave the current show.

  • All work displayed at this show must be of the artist’s original design and substantially manufactured by the artist. Work that has been designed on paper only by the artist, but with no subsequent hands-on work by the artist is not acceptable.
  • Since CMAG is a metal arts organization, there must be some creative metal work by the artist in each finished piece displayed.
  • No more than 15% of the total number of pieces on display may be unfinished work, such as wax models, or renderings with loose stones.
  • Beads, including pearls, may be sold if they are connected by handmade metal linkage, i.e. wire wrap, twisted wire, handmade jump rings, handmade clasps, etc. However, they must not comprise more than 15% of the total number of items in the display. Beads or pearls that support the artist’s creative metalwork are exempt.
  • “Understock” can be sold, but not displayed alone in the artist’s case, unless it is incorporated with the artist’s creative metal work. Examples of understock include: loose stones, unstrung pearls or beads, strung pearls or beads with commercial clasps, commercially purchased band rings and stud earrings, commercial chains or findings such as ear nuts. Understock items may be used as sales enhancers only. When sold, CMAG collects a commission on these sales.
  • Display props such as stones, crystals and mineral specimens cannot be for sale.
  • Displays should not be hazardous to the client community.
  • Sculpture pieces that are top heavy presenting a tip over hazard are not acceptable.
  • Pieces with sharp protrusions or sharp edges should be displayed in such a manner as to eliminate or minimize risk of injury.
  • The following may neither be displayed nor sold in the CMAG Show Event:
  • Work assembled from commercially manufactured parts. Examples include: commercially manufactured band rings with a commercial head soldered on, or commercially available decorative elements such as charms, etc., attached to a bracelet, earrings or necklace.
  • Pieces cast from commercially available wax models.
  • Totally non-metal jewelry such as gemstone rings or bracelets, or jewelry made from non-metal materials.
  •  Commercial findings such as pin backs, chains, heads, ear backs, etc. are acceptable on handmade pieces.

Booth Fees and Requirements

There are four booth widths you can choose from: 10 feet, 8 feet, 6 feet and 4 feet. All booths are 6 feet deep and include 600 watts of electricity at no extra cost. This show has an open format; there will be no side walls between booths. There will be a place to store boxes and carts during the show.

You must provide all your own display cases, fixtures and lighting. Tables and chairs can be rented from our decorators for a fee. Flammable materials, i.e., table covers, draperies, etc, must be flame-proofed in accordance with Oregon Convention Center and Fire Marshall guidelines.

Business partners sharing a tax ID number and filing a single tax return, including spouses in business together, pay one booth fee.

Artist Attendance: The artist should be with his/her work a majority of the time, and must remain for the duration of the show. Commercial representatives or agents are not allowed to represent an artist’s work. While spouses, family members and/or employees may assist during the show, they may not be the sole representatives present during the show. Some booth sitters will be available on a limited basis.

Waiting List: Space is limited. Once all available spaces are filled, a waiting list is established and space is offered on a first-come first-served basis. The artist has the option of passing on the offered space and retaining his/her position on the waiting list. The artist may not sell space to another artist.

*PLEASE NOTE: Booth space will not be assigned until all of your application items are received. If your application is not complete at the time of receipt by CMAG, you will also be placed on the waiting list, and another artist may receive their booth assignment before you.

Commissions and Work Committees (Volunteer Hour Fulfillment)

In addition to the booth fee, there is a commission on all sales made at the show. Please note that commissions are only taken on sales that exceed your booth fee. For example, if you had a 4 foot booth whose fee is $270, and you made $1,270 at the show, you would only be charged a commission on $1,000.

The only way we can make this show happen is if all of the participants help with the workload. The more hours you work, the lower your commission rate will be. Only work done specifically to help produce and promote the Spring Show can be counted.

You must keep track of how many hours you put in and fill out a work-hours sheet so the show treasurer knows what percentage to charge you. *The sheet must be signed by a steering committee member or work committee chairperson at the end of the show. Any participants not turning in a signed sheet will be charged the highest rate.

 

Commission Rates

The regular commission rate for sales that exceed your booth fee is 30%. Your volunteer work hours allow you to decrease your commission rate by up to half.

  • Please note, the work hours to commission discount rate has changed for 2016. For every hour that you work towards putting on the show, you can now decrease your commission rate by 1%, up to a maximum discount of 15% (in other words, a minimum commission of 15%). For instance, if you put in 1 hour of volunteer time, your commission rate will decrease from 30% to 29%, if you put in 8 hours your commission rate will decrease from 30% to 22%, etc. Committee chairpersons automatically qualify for the 15% rate.

 

Images and Artist Statement

Three images MUST accompany this application. *Your application will not be considered complete until your images are received and you may miss out on the chance to be featured in the show’s promotion efforts. Images must be representative of work to be sold and meet CMAG criteria.

*Photos should be in jpg format with a minimum of 2400 pixels on the longest side. Title your image files with your name and a brief description or image number (for example: joejeweler-silver-ring.jpg) Include the title and description of the image in your email.
Email your images to springshow@cmaguild.org or mail them to Spring Show c/o Michele Lukowski 2923 SE Olsen St., Milwaukie, OR 97222 (digital on CD preferred, but high quality printed photos will be accepted). If they are too large to email, you may send them in individual messages, or use a free service such as www.yousendit.com.

Include a biography, artist statement, list of publications where you have been featured and/or other promotional statement about you and your work. We may feature you in our PR and advertising efforts. If you can, include a photo of you at work in your studio. Please email your materials to springshow@cmaguild.org.

For everyone and especially those of you outside the greater Portland area, there are several things you can do to earn hours including but not limited to; promoting the show on your social networking sites, writing a story/ press release about yourself that we can use on our websites and in the print media, traveling to and from committee meetings, and communications via the phone or email. If you will have someone helping you during the show, any hours they work at the Gallery, Silent Auction or booth sitting for other artists would count.

 

Load In

Because we are coordinating the load in with the other guilds, the exact load-in times may change but we will do our best to meet your needs. More information about load-in will be sent out before the show.

Load in is on Thursday, April 21st. All load in MUST be completed by 8 p.m.
Gallery

As a show exhibitor, you may place one piece in the gallery at no extra charge. (Requires a separate form, available soon.)
Postcards

Postcards will be available for pick-up at the April 12th general meeting. If you can’t come to the meeting and would like postcards, contact the PR committee and arrangements will be made to get some to you. A digital version of the postcard will be sent out for your internet marking needs.

If you would like your mailing and or email list added to CMAG’s bulk mailing of the postcards, email it as a spreadsheet with separate columns for name, address, city, state, zip and email to springshow@cmaguild.org.com by January 31, 2015. Note that your list will be permanently added to the CMAG list for all future shows.

 

Agreement

By signing this contract, I agree to abide by the Show Guidelines, Criteria and Display requirements. Committee chairpersons will be assigned by the steering committee.

Look for information regarding show committee assignments and more in your inbox in January. If you have any questions, please contact us at springshow@cmaguild.org

Spring Show Mailing Address:

Spring Show c/o Michele Lukowski
2923 SE Olsen St.,
Milwaukie, OR 97222